Job Details
Full Time
Shah Alam
Human Resource
Bachelor’s Degree in Human Resource Management or a related field
About the role?
Responsible for supporting and executing strategic and operational HR functions with a primary focus on Compensation & Benefits (C&B) and Organizational Development (OD). Ensuring payroll accuracy, statutory compliance, rewards competitiveness, performance management effectiveness and talent sustainability within the Company. Analytical, detail-oriented and highly accountable to manage HR data, oversee payroll processes and collaborate with cross-functional stakeholders.
Key Responsibilities
- PAYROLL OVERSIGHT & ADMINISTRATION
- Oversee the end-to-end monthly payroll process to ensure accuracy, completeness and timeliness.
- Validate payroll inputs including overtime, commissions, allowances, incentives, claims, deductions and ad-hoc payments.
- Liaise with payroll vendors (if applicable) and internal stakeholders to resolve discrepancies.
- Ensure compliance with statutory requirements including EPF, SOCSO, EIS, PCB and other relevant authorities.
- Manage payroll documentation and ensure audit readiness at all times.
- REWARDS MANAGEMENT
- Support annual salary review exercises, increment simulations, bonus computation etc.
- Conduct market benchmarking and salary analysis to ensure external competitiveness and internal equity.
- Assist in reviewing and enhancing compensation structures, grading frameworks and benefits policies.
- Assist to consolidate and prepare HR cost analysis, payroll trends and manpower expenditure reports for management decision-making.
- Support job evaluation exercises and organizational restructuring initiatives where required.
- PERFORMANCE MANAGEMENT
- Coordinate and administer the annual performance management cycle, including KPI setting, Mid-year reviews, Year-end appraisals and Performance moderation sessions.
- Ensure consistency, fairness and documentation integrity throughout the performance cycle.
- Provide basic guidance to HODs and employees on performance evaluation standards and best practices.
- TALENT & SUCCESSION MANAGEMENT
- Support succession planning initiatives and talent review sessions.
- Assist in identifying high-potential employees in collaboration with business leaders.
- Provide support in developing talent pipeline strategies and career progression frameworks.
- Assist in designing competency matrices and development pathways.
- HR ANALYTICS
- Maintain accurate HR databases, dashboards and employee records.
- Generate periodic HR reports such as Headcount analysis, Turnover rates, Absenteeism trends, C&B cost analysis and Performance distribution reports.
- Ensure data integrity, confidentiality and compliance with data protection standards.
- Identify opportunities for HR automation and process improvement.
- Support HRMS enhancements, system migrations and digitalization initiatives.
- HR ADMINISTRATION
- Provide necessary support to HODs and employees on HR policies and employment matters.
- Draft and review HR letters, employment documentation and policy updates.
- Participate in internal HR projects and continuous improvement initiatives.
- Support governance, policy alignment and documentation control.
Requirements
- Bachelor’s Degree in Human Resource Management, Business Administration, or related discipline.
- Minimum five (5) years of progressive HR experience with strong exposure in Compensation & Benefits, Payroll oversight, Performance Management and Talent & Succession Planning.
- Strong knowledge of Malaysian labour laws and statutory compliance requirements.
- Hands-on experience with HRMS and payroll systems.
- Advanced proficiency in Microsoft Excel (pivot tables, formulas, data analysis, simulations).
- Experience in managing payroll audits or payroll vendors.
- Exposure to job evaluation and grading frameworks.
- Experience in HR system implementation or digital transformation projects.
- Strong presentation skills with experience preparing reports for senior management.