Job Details
Contract
Shah Alam
NETDEV (BP)
Diploma in Business Administration, Accounting, or related field.
About the role?
Responsible for handling sales administration and account support functions, including preparation of credit notes, commission payments, invoices, statements of accounts, and sales reports. Manage consignment orders, stock returns, restocking, and stock-related purchase requests. Monitor aging collections, coordinate account blocking/reactivation, and liaise with merchants, sales personnel, Finance, and HR on payment or account matters. Provide daily operational support, follow up on orders and issues, prepare meeting minutes, and assist the Key Account Executive or management team with ad-hoc tasks. (REMARK: Temporary position to cover staff on maternity leave.)
Key Responsibilities
- Prepare monthly Credit Notes (CN) for merchants.
- Calculate and submit commission payment for Part-time, Full-time sales personnel and other third party salesman (Mannol, Lubrex etc) to Finance and HR department respectively.
- Prepare and submit comissions for Bhero riders weekly to finance department.
- Process new consignment orders, manage consignment return stock, and handle consignment restocking (excluding stock transfers from pitstops to merchants).
- Prepare and update sales reporting for Full-time and part-time salesman and other third party salesman (Mannol, Lubrex, etc)
- Ordering and create invoice for ASTRA wiper.
- Submit ePR (electronic Purchase Requests) for stock-related needs.
- Monitor and follow up on aging collections with salesmen and merchants.
- Prepare and issue Statement of Accounts (SOA) and invoices.
- Communicate any invoice-related issues from merchants or salesmen to the Finance department promptly.
- Block or reactivate merchant accounts based on payment aging status.
- Perform weekly/daily tagging (BRACE & ZERO) for account tracking purposes.
- Prepare Minutes of Meeting (MOM) for internal or external meetings as required.
- Respond promptly to messages and phone calls from merchants and salesmen.
- Provide assistance or follow-ups regarding orders, invoices, or account issues.
- Carry out any additional administrative or support duties assigned by the Key Account Executive or management team.
Requirements
- Diploma in Business Administration, Accounting, or related field.
- Familiarity with invoicing software and basic accounting principles.
- Proven experience in administrative or sales support roles.
- Strong attention to detail and accuracy.
- Proficient in Microsoft Excel, Word, and email communication.
- Good command of written and spoken Bahasa Malaysia and English.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Strong interpersonal and communication skills.