Job Details
Full Time
Kajang
BGarage
SPM / Diploma in Administration, Accounting, Business, or related field.
About the role?
The Admin Assistant supports BGarage’s daily administrative and finance operations, focusing on reconciliation, data entry, accounts receivable and payable, and maintaining accurate records. This role ensures smooth documentation flow, timely reporting, and proper coordination between departments to support workshop and finance operations.
Key Responsibilities
- Perform daily accounts receivable tasks, including reconciliation of sales, pending payments, and manual settlements.
- Extract and compile daily sales data from Webmax; prepare invoices and post sales reports into the system.
- Handle e-wallet and ad-hoc reconciliations (MBB QR, CIMB Terminal, Grab, Direct Lending, customer bookings).
- Manage accounts payable by preparing and checking EPR for ePayments.
- Perform data entry tasks such as posting bills, credit notes, debit notes, and invoices into the accounting system and Webmax.
- Review, submit, and obtain approval for bills in ApprovalMax.
- Ensure all invoices and transactions are reconciled and recorded accurately.
- Assist with audit requirements, documentation preparation, and answering audit queries.
- Maintain bookkeeping records via OneDrive and manual filing.
- Perform stocktake and attend meetings/discussions as required.
- Support any ad hoc administrative or reporting tasks assigned by the department.
Requirements
- Minimum qualification: SPM / Diploma in Administration, Accounting, Business, or related field.
- Basic understanding of accounting processes (AP/AR, reconciliation, invoicing).
- Proficient in Microsoft Excel, data entry, and handling digital systems (Webmax, accounting systems, e-payment tools).
- Strong attention to detail, accuracy, and ability to meet daily deadlines (especially 6pm reconciliation).
- Good communication and coordination skills.
- Able to work independently, multitask, and support team operations.
- High integrity, organized, and committed to maintaining proper documentation.